Vermont State Colleges Unified Professionals

Member Resources

VSC-UP PAT 2024-2028Agreement
VSC-UP SUP 2024-2028 Agreement
(identical to PAT except references to SUP)

Skip down to Professional Development ⬇
Skip down to Equity ⬇

Weingarten Rights

whether you are a dues-paying member of our union or not, you have union rights. In particular, under federal law you have Weingarten Rights.

What are Weingarten Rights? Essentially, if you have a meeting with your supervisor or anyone in power above you that you believe could result in or lead to discipline, you have the right to stop the meeting and ask for a union representative to be present with you. Management cannot take this right away from you. They cannot refuse that right.

Below is language that you can use in such a conversation to request that you have a union representative with you. The role of the union representative is to listen, observe, and ensure that federal law and our collectively bargained contract are followed. You can find your local union leaders at https://vscup.org/.

Example wording: If this discussion, meeting, or telephone call could in any way be related to my being disciplined or terminated, or affect any of my working conditions, I exercise my federal rights and hereby request that my union representative be present. Without their presence, I choose not to participate in this discussion or meeting. Please do not request that I waive this right.

Travel

  • Beginning July 1, 2026, Workday must be used to submit Spend Authorizations and Expense Reports for travel reimbursement
    • Policy 429: Purchasing of Equipment, Goods, Services, Travel and Hospitality and Related Items [pdf]
    • VSC Purchasing Procedures 7. Travel and Hospitality [pdf]
      • Create a Spend Authorization [how-to instructions within Workday] If you’re not sure which Cost Center to use, contact your supervisor. If you travel frequently, you can opt to do one Spend Authorization at the beginning of the month, estimating the mileage for the travel you’ll do that month. There’s not a deadline by which to submit a Spend Authorization – the sooner the better. You can submit multiple Spend Authorizations for travel per month. The Expense Item field will likely be “General – Mileage Reimbursement” (find this under By Alphabetical Order) The Quantity is the estimated miles you plan to travel. Also refer to Create Spend Authorization.docx and Expenses – All Employees.mp4
      • Create an Expense Report from a Spend Authorization [how-to instructions within Workday] After you’ve actually done the travel, submit an Expense Report against the Spend Authorization for the travel you did and that amount will be debited from the Spend Authorization. There’s not a deadline by which to submit an Expense Report, however the sooner the better. You may submit multiple Expense Reports against a single Spend Authorization.

        1. Make sure your expense report is tied to a spend authorization:
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        2. If you’re only doing one expense report using this spend auth, check this box. If you’re going to do more later, you can leave this unchecked.
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        3. Make sure all of your Cost Centers are set appropriately (they may not transfer from the Spend Authorization). If you’re not sure which Cost Center to use, contact your supervisor.
        Once you’ve filled out the the first page, click OK and then you’ll need to add Expense Lines. Click on that tab, and then, for each time you travelled, click Add. and New Expense.

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        Make sure your Expense Date matches the date that you traveled. The Expense Item should be “General – Mileage Reimbursement”, and the quantity is the number of miles you drove. Make sure you subtract your commuting miles if you left from home and check the box that says as much. Double check that the Cost Center is set appropriately.


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        Don’t click Submit until you’ve added all of the lines! If you travelled more than once, click on Add and Expense again for each trip. They’ll show up on the left side as you go.

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        If you notice errors in any of these as you go, you can click on them to change them.
         
        When your report is done, click on Submit. If you want to wait and finish it later, you can click on Save for Later.

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  • Also refer to Article 14 of the Agreement

Professional Development

  • VSCUP Professional Development Funds Application
    • If there is supplemental information, please email this info to campus subcommittee members (listed when selecting campus on the application).
    • When reviewing, the following will be taken into consideration: 
      • When was the last request by this employee? 
        • Preference to those that have not requested, or not requested in the last year  
      • Dollar amount requested
      • Reason 
        • Does the reason show a clear development opportunity that helps both the employee and the University? 
      • Available funds
  • How to use VSCUP Professional Development funds (creating a Workday Spend Authorization & Expense Report specific to VSCUP Professional Development funds)

Equity

  • We have an entirely new process with the new Agreement for equity. There is no longer an application for an equity adjustment. Per Article 24 of the Agreement, we have the following amount of equity money available:
    • FY25: $75,000
    • FY26: $70,000
    • FY27: $65,000
    • FY28: $60,000
  • The goal of these funds is to help ensure all members are at CUPA median (see Article 24.6 for more). CUPA is a standardized way to associate job description(s) with the median salary of the job description(s).
  • The equity committee (made up of union members and management) are using CUPA information and your job descriptions/responses to the survey and doing their best to utilize the above funds to begin bringing members to CUPA median.

Tuition Waiver

Sick Bank Donation

Retirement

PTO

VSCS Staff Holiday Calendar (thru June 30, 2027)

Old VTSU Staff Holiday Calendar (thru June 30, 2026)

Old Shared Services Holiday Calendar (thru June 30, 2026)

Useful Excel templates to keep track of paid time off (vacation, personal, sick hours). Follow directions in the Instructions tab. Templates provided courtesy of SUP Exec VP Jen Garrett-Ostermiller.

Internal VSCUP Resources

VSC-UP Constitution

VSC-UP Expense/Mileage Form [Excel]

VSC Recruitment & Selection Procedure (internal SharePoint)

https://zendto.vsc.edu – option for grievance filing